About us

Encryption of documents

The Home Office Animals Scientific Procedures Inspectorate (ASPI) and Division (ASPD) take personal data security extremely seriously.

With immediate effect, we are offering all stakeholders the option to select between two services to encrypt electronic data, emails and email attachments. The CJSM system is preferred since it facilitates routine secure e-mail correspondence with minimal inconvenience to users. 

For your own protection we strongly recommend all stakeholders use one of these services when submitting information to us electronically.

CJSM secure mail service

Detailed instructions for registering can be read on the CJSM Instructions Page

Further advice on registering, using and resources for training others to use the system can also be accessed through the CJSM home page at: http://www.cjsm.cjit.gov.uk/ (new window)

The Home Office Encryption Bureau

Instructions for external stakeholders wishing to use this service can be read here:

The Home Office Encryption Bureau

or by contacting the bureau at:

Home Office Encryption Bureau
Ground Floor
Metro Point
49 Sydenham Road
Croydon
CRO 2EU

Tel: 020 8633 6047
e-mail: standaloneworkstation@gmx.com

Notes for stakeholders

Stakeholders should also note that with effect from 1 May 2009, the following procedures for handling electronic data transactions come into force:

1. ASPI and ASPD will recommend that all personal and other confidential information exchanged by e-mails, attachments or electronic media, is encrypted to be FIPS 140-2 compliant or to an equivalent standard.
 
2. ASPI and ASPD staff will not request or require that e-mails and attachments or other electronic data are sent to us without appropriate encryption. 
 
3. ASPI and ASPD staff can still receive non-encrypted communications containing sensitive personal data but will prefer to enter into subsequent electronic correspondence about such material using one of the encryption services recommended above. If this is not acceptable to the individuals concerned then we will only issue unencrypted replies with their knowledge and agreement and on the understanding that they have taken an informed decision and are fully aware of the risks.
 
4. ASPI and ASPD staff will not initiate any e-mail correspondence or electronic data transaction with stakeholders other than in an encrypted format if it is likely to contain sensitive personal information unless the individuals involved have clearly indicated that, mindful of the risks, this remains their preferred means of exchanging such information.